Executive Assistant Part-Time

The NYC Charter School Center is seeking to hire a part-time Executive Assistant

reporting to the COO for its downtown office. This is a hybrid position requiring some in office hours on Wednesdays and Thursdays.

All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education.

Additional background information can be found at

EDUCATION AND EXPERIENCE

· Bachelor’s degree required

· Strong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable

· Experience and interest in internal and external communications and partnership development

· Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms.

RESPONSIBILITIES

Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives.

The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities include, but are not limited to:

Executive Support

• Responsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings.
• Organize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response.
• Serve as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations.
• Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements.

Departmental Liaison & Support

• In partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al.
• Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving and decision-making
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

COMPENSATION

$34 per hour

ANTICIPATED START DATE

Immediate

APPLY TO

Please send a resume and cover letter to elitt@nyccharterschools.org.

It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

Job Type: Part-time

Pay: $34.00 per hour

Expected hours: 15 – 19 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible spending account
• Paid time off

Work Location: Hybrid remote in New York, NY 10006