Virtual Assistant (VA)

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We are seeking a detail-oriented and resourceful Virtual Assistant to provide comprehensive support in administration, marketing, research, and client/project coordination. The ideal candidate will demonstrate professionalism, strong organizational skills, and the ability to manage competing priorities in a dynamic environment. This position will work closely with leadership and project teams to ensure efficient operations and high-quality client outcomes.

Full-time, Remote Opportunity

Working Hours: 9:00 AM – 5:00 PM Eastern Time, Monday–Friday

Job Responsibilities:

  • Meeting Support: Join calls, take notes, and track follow-ups
  • Calendar Management: Schedule, coordinate, and update team and client meetings
  • Document & Presentation Support: Prepare and customize decks for clients and business development
  • Research: Conduct targeted research for projects and client needs
  • Database & Tracking: Maintain contact lists, trackers, and updates
  • Administrative Support: Handle signatures, NDAs, invoices, and coordination with accounting
  • Proposal Support: Assist with proposals through graphics, drafting, and formatting
  • General Support: Provide ad hoc assistance and special project support
    • Minimum of 4 years of experience in a professional setting
    • Minimum of 2 years of experience in a professional remote work environment
    • Strong organizational, research, and administrative skills
    • Experience managing calendars and scheduling across multiple time zones
    • Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar)
    • High emotional intelligence, maturity, and demonstrated business acumen
    • Excellent written and verbal communication skills in English
    • Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated
    • Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams)

    Preferred

    • Experience supporting consulting, professional services, or international development organizations
    • Experience working in WordPress and/or Monday.com
    • Graphic design skills (PowerPoint, Canva, or equivalent)
    • Experience with CRM systems, project management tools, or databases

    Minimum Technical and Work Environment Requirements:

    • Internet Connection:
      • Primary internet connection with a minimum speed of 15 Mbps.
      • Backup internet connection with at least 10 Mbps.
      • Backup connection must be capable of supporting work during a power outage.

    • Primary Device:
      • Desktop or laptop equipped with at least:
        • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
        • A minimum of 8 GB RAM.

    • Backup Device:
      • Must meet or exceed the performance of an Intel Core i3 processor.
      • Must be functional during power interruptions.

    • Peripherals and Workspace:
      • A functioning webcam.
      • A noise-canceling USB headset.
      • A quiet, dedicated home office space.
      • A smartphone for communication and verification purposes.
    • Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
    • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
    • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
    • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
    • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
    • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
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