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Surgery Scheduler | $25/hr.-$28/hr. | Surgery Center | Encino, CA
Surgery Scheduler | $25/hr.-$28/hr. | Surgery Center | Encino, CA
About the Surgery Scheduler Position:
Seeking a highly organized, proactive Surgery Scheduler to join a fast-paced Ambulatory Surgery Center in Encino, CA. This is a key role in the facility, responsible for coordinating 200+ surgical cases per week across 12 specialties while ensuring seamless scheduling and operational efficiency.
As the primary Surgery Scheduler, you will work closely with the Business Office Manager. While you’ll have a dedicated data entry assistant to handle administrative tasks, your focus will be on scheduling, optimization, and physician relations.
This is an exciting opportunity for someone who thrives in a fast-paced surgical setting, enjoys building relationships with physician offices, and is eager to take ownership of a critical role in the center’s operations.
Surgery Scheduler Role Details:
- Location: Encino, CA
- Salary: $25 - $28 per hour (based on relevant surgical scheduling experience, candidates with minimal surgical scheduling experience may start at the lower end of the pay range).
- Schedule: Full-time, Monday – Friday, 8:30 AM – 5:00 PM
- Benefits Upon Eligibility: 401(k), Medical, Vision, Dental, Paid Holidays, Paid Time Off, Sick Days
Surgery Scheduler Responsibilities: Surgery Scheduling & Coordination
- Manage scheduling for 200 surgical cases per week across 12 specialties while ensuring proper coordination between physicians, patients, and facilities.
- Schedule procedures with hospitals and surgery centers, manage pre-op testing, and oversee all necessary documentation.
- Proactively track physician vacations and time-off requests to minimize last-minute scheduling gaps.
Schedule Optimization & Physician Relations
- Own the surgery schedule—maximize efficiency by actively filling open slots, ensuring no unused OR time.
- Call and email 6-8 weeks in advance to confirm schedules and proactively offer alternative options rather than rejecting cases.
- Understand the specialty-specific equipment requirements and how they impact scheduling.
Operational Communication & Equipment Coordination
- Work closely with Pre-op, OR, and Post-op staff to manage last-minute cancellations, add-ons, and adjustments.
- Ensure all necessary equipment (X-ray, microscope, GI tower, Koelis, ESWL table) is available and confirm technician availability.
- Consolidate rooms as needed in response to cancellations or schedule changes.
Surgery Scheduler Qualifications:
- 1+ year of surgery scheduling or related experience required.
- Strong communication skills for interacting with physicians, patients, and staff.
- Knowledge of medical procedures, terminology, and office operations.
- Comfortable with high-volume phone interactions (8-10 outreach calls per day).
- Ability to sit, stand, and walk for extended periods; lift up to 25 lbs.
Why This Role is Unique:
- Direct Mentorship & Support: You will report directly to the Business Office Manager, who will provide hands-on support to ensure your success.
- Diverse Specialties: You’ll be scheduling across 12 different specialties, requiring a strong ability to coordinate complex surgical cases and understand equipment needs.
Apply Today!
We are actively reviewing applications and scheduling interviews. If you're ready to take ownership of a fast-paced scheduling role and work directly with leadership to optimize surgical operations, apply today! We look forward to meeting you.
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- surgery scheduling: 1 year (Required)
Work Location: In person
