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Remote Executive Administrative Specialist
Our client is seeking a highly competent and discreet Remote Executive Administrative Specialist to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere within Indonesia. The ideal candidate will possess a proven track record of supporting executives, exceptional organizational skills, and the ability to anticipate needs and manage priorities proactively in a virtual setting. Your responsibilities will include managing complex calendars, coordinating international and domestic travel arrangements, preparing confidential documents and presentations, screening and prioritizing communications, and serving as a primary point of contact for internal and external stakeholders. You will also be responsible for overseeing expense reporting, managing special projects, and ensuring the smooth flow of information between executives and their teams. A high degree of professionalism, discretion, and a commitment to maintaining confidentiality are paramount. The ability to thrive in a remote-first environment, coupled with excellent interpersonal and communication skills, is essential. Our client values individuals who are detail-oriented, resourceful, and capable of handling a wide range of administrative tasks with efficiency and accuracy. This role requires a self-starter who can work autonomously, exercise sound judgment, and maintain a high level of productivity while working remotely. Prior experience as an Executive Assistant or in a similar senior administrative support role is required. If you are a polished professional looking for a challenging and rewarding remote opportunity to contribute to executive success, we encourage you to apply. The conceptual base for this position is **Tangerang, Banten, ID**, however, the role is entirely remote. We seek an individual who excels in virtual support and is dedicated to administrative excellence.
Key Responsibilities: Manage complex and dynamic executive calendars and schedules. Coordinate intricate travel arrangements, including flights, accommodations, and itineraries. Prepare, proofread, and edit confidential documents, reports, and presentations. Screen, prioritize, and manage all incoming communications (email, phone calls). Act as a liaison between executives, internal teams, and external stakeholders. Process expense reports and manage corporate credit card statements. Plan and coordinate virtual meetings and events. Manage and execute special projects as assigned by executives. Maintain strict confidentiality and exercise discretion in all matters. Anticipate executive needs and proactively address potential issues. Ensure seamless administrative support in a remote work environment. Qualifications: Extensive experience as an Executive Administrative Assistant or in a similar senior support role. Demonstrated ability to manage complex calendars and travel logistics. Exceptional organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with virtual collaboration and communication tools (e.g., Zoom, Slack, Teams). Excellent written and verbal communication skills in English and Bahasa Indonesia. High level of discretion, professionalism, and confidentiality. Ability to work independently, prioritize effectively, and manage multiple tasks simultaneously. Proactive problem-solver with a resourceful approach. Bachelor's degree or equivalent experience is preferred.
