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Administrative Officer
<undefined>Under administrative direction, directs the operations of the administrative function of the Council district office. Works to preserve the Councilmember's standing in the community. This is the second-highest ranking position within a Council district office and will only have one incumbent. Exercises direct supervision over assigned staff.<br id="isPasted"><br>Work locations and schedules may vary, depending on position and Council District. Council Aide positions are subject to at-will employment status and can be terminated at any time for any reason. This posting may be used to fill full time, part time, and temporary positions, depending on available opportunities.<br></undefined><ul style="margin-bottom: 3pt;" id="isPasted"><li>Oversees the constituent services, communications, and event services functions within the Council district office.</li><li>Collaborates with City staff to solve complex policy and operational issues.</li><li>Works with relevant stakeholders on issues raised by City residents.</li><li>Addresses constituent services requests and complaints that have been escalated due to special circumstances. May escalate to the Councilmember based on the situation.</li><li>Ensures Council district office coverage for daily operations.</li><li>Supervises, develops, trains, selects, and evaluates personnel. Helps establish guidelines and policy for assigned staff. Assists Councilmember in evaluation of personnel in accordance with established policies, procedures, and guidelines.</li><li>Prepares for Council sessions by pulling agenda, reviewing for items of concern, and ensuring the Councilmember is prepared to discuss and comment on topics and matters of concern.</li><li>Responsible for managing the budget of assigned areas and development of future budgetary requests. Oversees the preparation of communication materials related to the annual City Budget and amendments.</li><li>Manages the planning and completion of all Council district office events.</li><li>Performs related duties and fulfills responsibilities as required.</li></ul><ul style="margin-bottom: 3pt;" id="isPasted"><li>Bachelor's Degree from an accredited college or university.</li><li>Four (4) years of relevant management experience to include one (1) year of direct supervision, preferably in municipal government.</li><li id="isPasted">Council members retain the discretion to evaluate and consider all submitted applications.</li></ul><strong style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;">Special Instructions </strong><br style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><span style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;">A current resume must be attached to your online application. Please include all relevant work experience and education within your application and resume.</span><br><br><strong>Preferred Qualifications</strong><br><ul style="margin-bottom: 3pt;"><li>Master's Degree from an accredited college or university</li><li>Valid Class "C" Texas Driver's License.</li></ul><strong style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;">Applicant Information</strong><br style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li>Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.</li><li>Applicants selected for employment with the City of San Antonio Council Aides Corporation in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.</li><li>Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.</li><li>If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.</li></ul><ul style="margin-bottom: 3pt;" id="isPasted"><li>Knowledge of organization strategic planning principles</li><li>Knowledge of research techniques, methods, and procedures</li><li>Knowledge of presentation requirements and methods</li><li>Knowledge of public administration practices and local government issues</li><li>Skill in operating a personal computer, related applications, and the use of electronic resources</li><li>Ability to supervise, train, select, monitor, counsel, and evaluate assigned staff</li><li>Ability to manage competing deadlines and conflicting priorities for the Council district office</li><li>Ability to analyze complex organizational structures and functional relationships</li><li>Ability to exercise independent judgment and discretion</li><li>Ability to communicate clearly and concisely</li><li>Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals</li><li>Ability to interpret and apply Federal, State, and local policies, procedures, laws, and regulations</li><li>Ability to establish and maintain effective working relationships with those contacted in the course of work</li><li>Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making with or without reasonable accommodation</li><li>Ability to work primarily inside an office environment but will include traveling to conduct site visits, attend events and attend meetings at various locations</li></ul>
